[et_pb_section fb_built=”1″ fullwidth=”on” _builder_version=”4.16″ global_colors_info=”{}”][et_pb_fullwidth_image src=”https:\/\/old.offimac.com\/wp-content\/uploads\/2025\/02\/visual-planning-software.webp” title_text=”visual planning software” _builder_version=”4.27.4″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” animation_style=”slide” animation_direction=”left” animation_duration=”500ms” animation_intensity_slide=”10%” animation=”left” border_style=”solid” global_colors_info=”{}”][\/et_pb_fullwidth_image][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.16″ global_colors_info=”{}”][et_pb_row _builder_version=”4.19.5″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.19.5″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n
[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.24.2″ _module_preset=”default” custom_padding=”3px|||||” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.24.2″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n
Rental companies are all about one central goal: running equipment as much and as profitably as possible<\/strong>. Yet for many companies, “utilization rate” remains a vague concept that is not measured, let alone optimized. <\/p>\n As a result, companies:<\/p>\n In this extensive expert article we explain in detail how to structurally increase the utilization rate – with figures, processes, software and data as the foundation.<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_2,1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/old.offimac.com\/wp-content\/uploads\/2025\/10\/microsoft-dynamics-365-business-central-verhuursoftware-en-verhuur-managment-software.webp” alt=”Microsoft Dynamics 365 Business Central rental software and rental management software” title_text=”microsoft dynamics 365 business central rental software and rental management software” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/old.offimac.com\/wp-content\/uploads\/2025\/11\/Offimac-Odoo-verhuursoftware.webp” title_text=”Offimac Odoo rental software” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.4″ _module_preset=”default” min_height=”1291.9px” custom_margin=”21px|auto||412px||” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Occupancy determines:<\/p>\n After all, a letting is all about rotation<\/strong>: material must move. Downtime = loss. <\/p>\n <\/p>\n This varies by sector, but in practice:<\/p>\n Many companies are – without knowing it – between 45% and 60%. There lies huge profit potential there. <\/p>\n <\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_margin=”21px|||||” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Most rental companies do not have an exact figure.<\/span><\/p>\n Why? Because Excel can’t do it, and manual counts are never reliable. <\/p>\n A professional calculation includes:<\/p>\n With rental software, you can see these numbers in real time, per:<\/p>\n You can’t optimize without numbers.<\/strong><\/p>\n <\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”0px|||||” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Stagnation comes in 3 forms:<\/p>\n <\/strong><\/p>\n Administrative downtime<\/strong><\/p>\n Material is back in the warehouse but not immediately checked in. Solution:<\/strong> automatic scanner intake + real-time recording.<\/p>\n <\/strong><\/p>\n Maintenance downtime<\/strong><\/p>\n Machines are in service unnecessarily long because:<\/p>\n Solution:<\/strong> automate maintenance cycles.<\/p>\n <\/strong><\/p>\n Planning standstill<\/strong><\/p>\n Items available<\/em> but not scheduled by:<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”0px||0px|||” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Many rental companies work with:<\/p>\n A professional item file easily increases your utilization rate by 10-20%.<\/p>\n <\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Not every item is profitable, even if you rent it out a lot. You have to look at: <\/p>\n <\/p>\n = revenue – cost – maintenance – transportation – downtime<\/p>\n How many times rented per month\/year.<\/p>\n How quickly will the purchase be recouped?<\/p>\n Some items seem popular, but barely bring in net.<\/p>\n <\/p>\n Predicts investment needs based on rotation<\/p>\n <\/span><\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n High occupancy can only be achieved with rock-solid planning<\/strong>.<\/p>\n Without digital planning created:<\/p>\n With this overview, planners can hire more with less stress.<\/p>\n <\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Many rental companies lose sales due to understated estimates such as:<\/p>\n That’s gambling.<\/p>\n With forecasting based on historical data, software can:<\/p>\n <\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Many companies miss out on profits due to poor billing.<\/p>\n <\/p>\n Billing errors often drop by 80-90%<\/strong>.<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_margin=”47px|||||” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_margin=”1px|||||” global_colors_info=”{}”]<\/p>\n Transportation is expensive and time-consuming. Poor transportation planning can completely eat into your profit per rental. <\/p>\n Transportation costs often drop by 10-20%<\/strong>.<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_margin=”47px|||||” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n A warehouse without structure slows everything down.<\/p>\n <\/p>\n Warehouse efficiency increases utilization rates and customer satisfaction.<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_margin=”48px|||||” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n Occupancy is the driver of profitability in any rental organization. Those who don’t work digitally, don’t have real-time numbers and don’t optimize processes are letting a lot of money go to waste – often without realizing it. <\/p>\n With the right software, data and process optimization, any rental company can:<\/p>\n Digitization is not just modernizing – it is increasing profits.<\/p>\n <\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”]<\/p>\n <\/strong><\/p>\n [1] McKinsey & Company.<\/strong> Revenue Management and Dynamic Pricing: A Path to Higher Rental Margins.<\/em> [2] European Rental Association (ERA).<\/strong> Financial Performance Analysis: The Role of Data Quality in Margin Improvement.<\/em> [3] Gartner.<\/strong> Leveraging Business Intelligence for Profitability and Segmentation Analysis.<\/em> [4] Academic Research.<\/strong> The Application of Predictive Analytics to Reduce Revenue Leakage (e.g., Unbilled Usage).<\/em> [5] Harvard Business Review (HBR).<\/strong> Customer Profitability Analysis: Identifying and Focusing on High-Value Rentals.<\/em> [6] Journal of Operations Management.<\/strong> Optimizing Fleet Maintenance Intervals to Minimize Ownership Costs and Maximize Uptime.<\/em> [7] BCG (Boston Consulting Group).<\/strong> Driving Margin Expansion Through Cost-to-Serve Optimization.<\/em> [8] Industry Report.<\/strong> Benchmarking Asset Utilization Rates and Their Direct Impact on Gross Margin.<\/em> [9] Deloitte Consulting.<\/strong> Strategic Procurement: Utilizing Data to Negotiate Better Rates for Assets and Services.<\/em> [10] Forrester Research.<\/strong> Digital Customer Engagement Strategies and Their Correlation with Premium Service Uptake.<\/em> [11] IT Research Institute.<\/strong> The Financial ROI of Automated Contract Management and Billing Accuracy.<\/em><\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/old.offimac.com\/wp-content\/uploads\/2025\/12\/Your-partner.png” title_text=”Your partner” align=”center” _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.4″ _module_preset=”default” custom_padding=”||1px|||” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” custom_margin=”||32px|||” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_4,1_4,1_4,1_4″ _builder_version=”4.27.3″ 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custom_button=”on” button_text_size=”17px” button_bg_color=”#ea5f0b” button_border_width=”0px” button_border_radius=”15px” button_font=”|600|||||||” button_use_icon=”off” custom_padding=”15px|70px|15px|70px|true|true” global_colors_info=”{}”][\/et_pb_button][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":" OPTIMALIZATION IN RENTAL COMPANIESRental companies are all about one central goal: running equipment as much and as profitably as possible. Yet for many companies, “utilization rate” remains a vague concept that is not measured, let alone optimized. As a result, companies: investing too much in new equipment without needing it losing money to downtime Renting out items that pay poorly have no visibility into profits by category or item planning and warehouse overloaded with time-consuming work In this extensive expert article we explain in detail how to structurally increase the utilization rate – with figures, processes, software and data as the foundation.WHY OCCUPANCY IS THE MOST ESSENTIAL KPIOccupancy determines: how much revenue you get from your existing inventory How quickly investments are recouped How healthy your cash flow is how efficiently your business is running After all, a letting is all about rotation: material must move. Downtime = loss. What is a good occupancy rate? This varies by sector, but in practice: < 50% \u2192 unprofitable 50-65% \u2192 average 65-80% \u2192 good 80% \u2192 excellent (provided sufficient maintenance & availability) Many companies are – without knowing it – between 45% and 60%. There lies huge profit potential there. STEP […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":36217,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"class_list":["post-36232","page","type-page","status-publish","hentry"],"yoast_head":"\n\n
WHY OCCUPANCY IS THE MOST ESSENTIAL KPI<\/strong><\/span><\/h2>\n
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What is a good occupancy rate?<\/strong><\/h4>\n
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STEP 1: ACCURATELY MAP YOUR ASSETS<\/strong><\/span><\/h3>\n
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STEP 2: REDUCE DOWNTIME – THE BIGGEST SOURCE OF PROFIT<\/strong><\/span><\/h3>\n
This happens mainly with paper work orders or Excel scheduling.<\/p>\n\n
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Solution:<\/strong> digital scheduling with real-time availability.<\/h4>\n
STEP 3: OPTIMIZE YOUR ARTICLE STRUCTURE<\/strong><\/span><\/h3>\n
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Which contains a good article structure:<\/strong><\/h4>\n
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STEP 4: RESEARCH WHICH ITEMS REALLY MAKE YOU MONEY<\/strong><\/span><\/h3>\n
Profit per item<\/strong><\/h4>\n
Rotation per item<\/strong><\/h4>\n
ROI period<\/strong><\/h4>\n
Maintenance cost and damage frequency<\/strong><\/h4>\n
How software helps:<\/strong><\/h4>\n
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STEP 5: MAKE PLANNING MORE EFFICIENT AND ERROR-FREE<\/strong><\/span><\/h3>\n
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What good digital planning includes:<\/strong><\/h4>\n
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STEP 6: WORK WITH AUTOMATIC BOOKING AND FORECASTING<\/strong><\/span><\/h3>\n
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STEP 7: OPTIMIZE YOUR BILLING = DIRECT PROFIT<\/strong><\/span><\/h3>\n
Typical loss items:<\/strong><\/h4>\n
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How software solves this:<\/strong><\/h4>\n
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STEP 8: OPTIMIZATION OF TRANSPORTS<\/strong><\/span><\/h3>\n
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How digitization makes transportation more efficient:<\/strong><\/h4>\n
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STEP 9: OPTIMIZATION OF WAREHOUSE AND WAREHOUSE FLOWS<\/strong><\/span><\/h3>\n
Common problems:<\/strong><\/h4>\n
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Optimizations:<\/strong><\/h4>\n
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CONCLUSION<\/strong><\/span><\/h2>\n
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Source reference:<\/strong><\/h4>\n
DISCOVER MORE ABOUT OUR SOFTWARE:<\/strong><\/h2>\n